AI-Powered Minutes,
Human-Level Accuracy

Minutes Master: Hands-Free Automated Minutes

For the past year we have been working to develop a system that could produce an almost complete minute document, needing only a little secretarial input before being ready for review or publication.

Our new Minutes Master will merge these items:

• Agenda
• Meting attendees and individual designations
• In-meeting motions or votes
• In-meeting task assignments
• PLUS the meeting transcript

Into a complete almost-ready minutes document.

If you have already used a board portal to produce minutes, you will be aware that the meeting transcript is the key to producing great minutes. However, there are a few problems with meeting transcripts.  

BoardCloud increases your efficiency by automating certain aspects of the production of meeting minutes. This significantly reduces the time and effort traditionally required to produce minutes for distribution to meeting attendees.

You can continue to use your traditional minutes format and automate it by adding certain active content items to it (listed below). This will get your minutes out faster and increase reporting accuracy. 

• Attendance
• Outcomes of any motions or votes
• Task or action items

Recording of decisions and the actions arising from discussions that take place during a meeting is an essential governance and management function.

Read More: How to Use the BoardCloud Minute Builder

Below you can see a view of the minutes during initial agenda creation:

Better minutes Make Better Boards

Most boards have a designated minute taker who has experience in producing a concise record of the meeting.

BoardCloud offers an integrated minute system that is part of every meeting agenda page.

The production of representative and consistent minutes stems from clear guidelines and procedures that are enforced by well-designed minute taking software. Meeting Minutes according to Robert's Rules

Flexible Minute Builder

Below is an example of meeting minutes that are being prepared. The structure of the agenda has been automatically populated to the minutes section of the meeting. 

Note the area highlighted in yellow is a task, which has been assigned to a member. (See more info about tasks below)

The minute builder can instantly create an outline of the meeting agenda. This provides a framework for minutes to be taken as each agenda item is discussed.

Distribution of Minutes

Minutes are distributed via email to the committees and members who were part of the meeting.

Completed minutes can be dispatched to members as a separate minute document or attached as an addendum to the original board pack.

Read More: How to Use the BoardCloud Minute Builder