Automatic Minutes
Human-Level Accuracy

Magic Minutes: Automated Minutes

Over the past year BoardCloud has developed Magic Minutes, a system that produces complete minute documents with minimal secretarial input. Automating the production of meeting minutes significantly reduces the time and effort required. 

If you have already used a board portal to produce minutes, you will be aware that a great meeting transcript is the key to producing great minutes. Transcriptions for our Magic Minutes are handled by our specialized governance-aware meeting bot, Gladis. 

BoardCloud's Magic Minutes automatically merge:

• The Agenda
• Meting attendees and individual designations
• In-meeting motions or votes
• In-meeting task assignments
• PLUS the meeting transcript (created by Gladis)

Into a complete minutes document.

Flexible Minute Builder

BoardCloud offers multiple ways to generate your meeting minutes, depending on your preference and workflow:

Magic Minutes (Fully Automated)
he easiest option. With a single click during meeting setup, our meeting bot (Gladis) will join your meeting, record it, generate a transcript, and automatically format your minutes. All you need is your agenda, supporting documents, attendee list, and the generated transcript.

Manually trigger automatic minutes
This option uses AI to compile your minutes by combining your meeting transcript, agenda, documents,
attendance, votes, and tasks into a structured set of minutes.

Build your minutes manually with AI assistance
A more guided approach where AI assists in drafting your minutes based on your uploaded transcription, allowing you to review
and refine the content.

Use external minutes document
Upload and manage minutes that have been created outside of BoardCloud, keeping all records stored centrally within your portal.

Build your minutes from agenda template
The most manual option, where you use your agenda structure as a base to build and capture your minutes directly within the platform. You can add certain active content items (Attendance, outtcomes of motions, tasks or action itesm). This will get your minutes out faster and increase reporting accuracy. 

Read More: How to Use the BoardCloud Minute Builder

Better minutes Make Better Boards

Most boards have a designated minute taker who has experience in producing a concise record of the meeting.

BoardCloud offers an integrated minute system that is part of every meeting agenda page.

The production of representative and consistent minutes stems from clear guidelines and procedures that are enforced by well-designed minute taking software. Meeting Minutes according to Robert's Rules

Recording of decisions and the actions arising from discussions that take place during a meeting is an essential governance and management function. 

Distribution of Minutes

Minutes are distributed via email to the committees and members who were part of the meeting.

Completed minutes can be dispatched to members as a separate minute document or attached as an addendum to the original board pack.