Code of Conduct for Virtual Board Meetings

Virtual board meetings are a relatively new development. Unlike traditional in-person meetings—shaped by long-standing customs—remote meetings require new norms to ensure professionalism, order, and compliance with governance standards.

The following guidelines form a foundational code of conduct for virtual board meetings. Each organization may tailor these rules to fit its own needs.

Conduct Guidelines for Board Members

1. The Chairperson Leads the Meeting
The meeting chair (or presiding director) has full authority over the proceedings. All participants must follow their instructions promptly.

2. Cameras On
Directors are expected to keep their video cameras on for the duration of the meeting unless otherwise instructed by the chair.

3. Stay Muted When Not Speaking
Microphones must remain muted except when a director is invited to speak.

4. Use the “Raise Hand” Feature
Directors should use the platform’s “raise hand” function to request the floor and wait to be called on before unmuting.

5. Identify Yourself Clearly
When speaking, directors must first state their name to ensure accurate records and clarity for all participants.

6. Focus Exclusively on the Meeting
Directors must not engage in unrelated tasks during the meeting. Prohibited activities include, but are not limited to:

• Reading or replying to email

• Reviewing unrelated documents

• Web browsing or multitasking unless directly related to the discussion

7. Limit Keyboard Use
Typing or using a keyboard should be avoided unless:

• Taking notes directly related to the current agenda

• Responding to a prompt from the chair

Establishing and reinforcing clear standards like these helps virtual board meetings run smoothly, remain compliant, and maintain the same discipline expected of traditional boardroom settings.

[Updated: May 2025]