BoardCloud Version 9.0: Smarter Voting, Custom Member Profiles, and Streamlined AI Minutes

Today, we are excited to announce the release of BoardCloud Version 9.0 a major update introducing a redesigned voting system, customizable member directory fields, and improved AI minutes generation.

Here is a closer look at what’s new in Version 9.0.

New Voting Module

We’ve completely overhauled our voting system with a cleaner, more visually intuitive interface designed to support the different ways modern boards make decisions. Version 9.0 introduces three flexible voting modes:

• In-Meeting Votes: Capture and track live votes seamlessly during board and committee sessions.
• Distributed Group Votes: Collect asynchronous votes from board members outside of scheduled meetings.
• Proxy Voting: Easily record and manage proxy votes when members authorize another director to vote on their behalf.

To further streamline post-meeting administration, voting sections can now be embedded directly into the meeting agenda. This automatically feeds voting outcomes into your minutes workflow to make drafting faster and more accurate.

Advanced Member Directory

Every board tracks unique governance details for its directors and committee members. With the upgraded Member Directory, administrators can now create custom property fields tailored to their organization's specific needs (such as term limits, committee roles, areas of expertise, or compliance statuses).

In addition to storing custom metadata, member profiles can now be searched and filtered directly by these custom properties, making it effortless to organize committees, verify board composition, or locate specific member details in seconds.

Magic Minutes Revamp

BoardCloud’s AI-powered minutes tool is now faster, simpler, and more adaptable to your organization's house style:

• Editable AI Prompts: Administrators can now customize the underlying AI prompts used to generate minutes, allowing you to tailor the tone, structure, and level of detail to match your exact governance standards.
• Simplified Generation Workflow: We’ve removed a complex legacy generation method, streamlining the process so administrators can turn meeting activity into polished draft minutes with fewer steps.

Plus Routine Fixes and Refinements

Alongside these headline features, Version 9.0 includes our usual round of minor bug fixes and under-the-hood performance improvements to keep your portal running smoothly.

For a full log of updates across versions, visit the BoardCloud Features Roadmap.

Ready to Explore Version 9.0?

All BoardCloud portals have been upgraded to Version 9.0. Log in to your portal today to try out the new voting module, customize your member directory, and tailor your Magic Minutes prompts.